This is a list of common and popular features that can be utilized and customized within an EnterMedia application. Documentation and support services for all listed features is available.
AD/ LDAP Integration
Users appreciate the convenience of a single sign on (SSO) for multiple tools. Active Directory and other existing systems serve as a primary point of entry for internal business workflow. The users table within the DAM can be made to mirror existing usernames, passwords, email addresses, etc. associated with a primary AD account.
This toolset is most popular among Adobe InDesign users. The feature allows users to drag and drop files or folders to collections, which can then be quickly published to the user’s desktop or a network drive where the user can work with the original media. Once the work is complete, the assets can be re-ingested into the DAM for review and approval by other users.
Content editors and administrators can mark image and document assets with user specific colored lines, shapes and comments to draw attention to specific aspects of the asset. These annotations and related commentary can be set to trigger events which alert other users such as content editors or project managers that the asset requires editing, updating or approval.
Some files only serve a purpose when packaged with other digital assets. One example of this is CC files, or subtitles for video files. For this reason, EnterMedia supports uploading attachments to parent assets. Attachments can be downloaded as a part of the package when an entire asset is needed for some business purpose. The attachments feature can also be used for creating versions. A Hot Folder can be set to recognize new versions of a file and automatically replace the existing asset with its most modern variation.
Assets can be collected from various searches or pages into a basket for several purposes. This tool is useful when making changes or additions to metadata, assigning assets to projects or libraries or gathering resources for a download or publishing task. Each user has their own basket for personal use.
Some users may have a use case for multiple temporary baskets along with the ability to share access and stored content with other users. Collections allow users to collaborate privately on content that is stored or shared in a project or library.
Custom Conversions/ Image Cropping
Administrators can predefine the pixel dimensions of each image asset through the transcoding tool on the back end. These custom conversions can be created automatically, or on the fly as the user requires them. One time custom crops can also be made within the application.
The filters feature can be catered to allow users to single-click on available options from multiple fields to further narrow search results. The fields and numbers will update automatically each time a new search is performed. These filters are responsive to each click, so they can be used in tandem with categories and the advanced search area.
Multiple pages in PDF or other basic office formats (Word, Excel, Powerpoint) are not adequately represented by a single thumbnail or preview. For this reason a tool was developed that would convert each page individually and allow it to be accessed as a full scale preview. Up to five pages are quickly accessible in a side panel specific to document types. Additional pages are available in sets of five, or by typing a specific page number into a jump to page box.
Email/ Sharing Options
Users can email temporary links to other members of the DAM or to anonymous users who do not have accounts. The links can be set to expire after a predetermined time. Based on permissions, users can also publish to social media accounts such as Facebook or Twitter, YouTube, Amazon servers, or other servers.
Accountability for information changes, downloads, and conversions can be tracked to specific users through the history tool. Troubleshooting conversion errors can also be done in this area. This feature is the basis for custom reporting tools.
Network folders can be monitored and imported on a recurring basis. Certain extensions can be ignored or focused on during the scheduled scan. Categories and subcategories will automatically be created in the DAM to preserve any existing folder hierarchy. Changes in the storage location and original files can also be set to trigger events and keep the DAM current.
Our media database comes with an extensive list of starter metadata. The fields can be expanded and customized for each client and catalog. Standard text, lists, date fields and database linking fields can all be created and used throughout the application. There are also special use case fields available. Metadata can be imported from the original files.
Some clients have a business case for storing more than just their digital assets in the digital asset manager. For this reason, EnterMedia provides modules, which allow administrators to build parallel databases for contacts, contracts, courses, potential assets and other options. Each of these modules can have their own metadata structure and visual arrangement.
Quick access to information and requests is vital to a successful workflow process. Custom triggers such as a new asset upload, status change, information request, comment, etc.. can be set to email other users that need to be aware of a change. Proper utilization of this tool can save significant time and effort.
Powerful Search Tools
The advanced search area can be populated with preferential metadata options by the administrator, or by individual users. Users can use one or many criteria to perform searches. Custom defined Filters, single click categories and user specific projects and collections can also be used to locate assets. Previous searches and saved searches are available for users to quickly retrace their steps or establish patterns in their workflow.
Managing workflow is an important part of any professional environment. Projects allow digital assets and users to be paired together and protected via predefined privacy settings. Assets can be automatically assigned to projects, and therefore to users and permissions. Users have quick access to their assigned projects as a permission-based search widget.
Assets can be copied to predefined locations in the cloud, on remote servers, or to local resources. This can be useful to complete client orders of assets or to share resources to partner companies. Publishing can help keep a step of approval between users and assets. Assets can also be emailed or shared through social networks (based on permissions).
The system has a number of tasks that can be set up to run regularly or triggered by specific actions. These events can be used to manage assets, conversions, custom orders or other use cases. Scripts can be built and customized to achieve more specific results.
Special metadata that does not belong to a specific field can be assigned to each asset using tags. Tags can also be used to suggest searches or display potentially related assets. There is also a tab where tags can be clicked to perform a tag based search for additional media.
Our quick web interface supports anywhere from one to one-hundred files. Drag and drop functionality makes it easy for users to grab from multiple locations. Downloading can call specific conversion types, attachments or originals based on permissions. Downloading is also available in zip format.